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Set-up for BACS Payments

This article covers the essential configuration required before you can generate BACS files in Scribe. It guides users through entering Council bank information and ensuring supplier records are complete for electronic transfer.

Prerequisites / Requirements
Before you begin, ensure you have:

  • Accounts Set-up Editor role (to manage Council bank settings).
  • CRM Editor role (to manage supplier bank information).
  • Your Council’s Bank Sort Code, Account Number, and SUN (Service User Number).

Step-by-Step Instructions

  1. Configure Council Paying Bank 

    Navigate to Setup > Bank Balances.
    Locate the bank account you wish to pay from and click the three vertical dots on the right.
    Enter the Bank Sort Code, Bank Account Number, and SUN Reference.
    Click Save.
  2. Enable Supplier Bank Columns 

    Navigate to Transactions > Payments.
    Click the Columns button in the top right.
    Tick the boxes for Bank Sort Code, Bank Account Number, and Payment Reference.
    Click Apply to update your view.
  3. Enter Supplier Bank Details

    In the Payments list, click on the Supplier Name for any entry missing details.
    Scroll down to the bottom of the supplier record to find the BACS fields.
    Enter the supplier's Bank Sort Code, Account Number, and a default Payment Reference.
    Click Save.

After set up, you can then go ahead to Generate a BACS File