If the council has a number of employees or a requirement to split the salaries across a range of budget codes it may be more straightforward to use a control account to manage salary payments.
The best way to do this in Scribe is by using a bank account:
- Navigate to Setup → Bank Balances and add a new bank account called 'Payroll Account' or similar. The opening balance is 0.00.
- Enter the payroll transactions against the account. It may be beneficial to set up a template payment under
Regular Payments for all the salary codes that can then be posted each month (or as necessary) and then the values can simply be updated. - Enter Bank Transfers between the payroll account and the account that the actual salary items (net salaries, pensions, HMRC) are paid from, e.g. the current account.
- The bank transfers will match off to the totals posted for the payroll in the payroll bank account. The bank transfers appearing in e.g. the current account will match to the actual payments made in the bank reconciliation (e.g. HMRC, pension company) and can be ticked off under Reconcile.
- Ensure each month comes back to 0.00 before continuing with the next month.
IMPORTANT
Please note that for March this approach will need consideration if amounts relating to the month will not be paid out before the 31st March.
The bank account must have a nil balance at the Year End so no items must be left unpresented. Therefore any amounts that will be paid in April must be entered in the new financial year. Creditor adjustments can be added for these items if required.