Generating a BACS File
This article guides Clerks and RFOs through the process of selecting payments and exporting a bank-ready BACS file. This file can then be uploaded directly to your online banking portal to automate supplier payments.
Prerequisites / Requirements
Before you begin, ensure you have:
- Completed the Set-up for BACS Payments configurations.
- Transactions recorded in Scribe that are ready for payment.
Step-by-Step Instructions
- Initiate the BACS Run
Navigate to Transactions > Payments.
Click the Actions button (top right) and select Generate BACS. - Select Transactions
Tick the boxes next to the payments you want to include in this file.
Note: Only payments from the same bank account can be selected at once. - Detail Validation & Notification
Once you have made your selection, Scribe will automatically check for the required payment details.
If any payments are missing bank info or have a £0.00 value, Scribe will provide a notification highlighting these records.
Action Required: These payments must be either deselected from the current run or corrected (by updating the supplier details) before you can continue. - Export the File
Click Generate BACS File.
Select your required format (e.g., Standard CSV, Standard BAC, or NatWest/RBS).
The file will download automatically to your computer’s Downloads folder.